FREQUENTLY ASKED QUESTIONS ...


to prepare the application

WHO can submit an application?

Scientists of the University of Rostock who are members of the Interdisciplinary Faculty can make an application.

WHEN and WHERE will the call be published?

The Mare Balticum Fellowship Program is announced annually. The announcement is published by the Pro-Rectorate of Research and Transfer of Knowledge and will be announced on the websites of the University of Rostock.

to the call

WHO finances the Mare Balticum Fellowship Program and HOW HIGH is the funding volume?

The funding for the fellowship program will be provided by the Proector of Research and Transfer of Knowledge. The funding volume depends on the financial resources made available by the University of Rostock.

HOW MANY plans are funded per year?

The aim is to fund at least four projects per year. The exact number depends on the financial means granted by the University of Rostock.

WHAT is included in the funding?

The Mare Balticum Fellowship Program serves the funding of guest stays (max. 3 months) of national and international researchers. The grant includes:

  • Expense allowance for guest academics: 3000 € per month (incl. accommodation and daily allowance) or per diem in the amount of 130 € for guest visits of 22 days maximum
  • Travel allowance: one-time payment according to the country-specific travel allowance of the DFG
  • Family allowance, if applicable: 300 € per child and month (may vary in individual cases)
  • Costs of materials
WHO can be invited as guest researcher?

You can invite both national and international guest researchers with a completed doctorate who already achieved scientific independence (R3-level according to EU Classification).

WHY is the application worth the effort?

Invite a guest researcher and, as an applicant, take advantage of the opportunities offered by the program:

  • Deepening of the interdisciplinary cooperation
  • Enhancement and stimulation of national and international science relations
  • Strengthening of own research activities
  • Initiation and preparation of joint projects
  • Promotion of early career researchers
WHAT data and documents are required for the application?

The following documents are required for the application:

  • Application corresponding to the application form
  • CV of the guest researcher
  • Photo of the guest researcher

Please, apply via the online application form.

HOW is the selection procedure organized?

After completing the application via the online application form you will get a confirmation of receipt. After the application deadline, all applications received will first be reviewed by the Board of the Interdisciplinary Faculty. On the basis of the assessment, the Prorector of Research and Transfer of Knowledge receives a recommendation on the eligibility and prioritization of the submitted projects and decides on the funding commitments. After the evaluation and decision-making phase (2 - 4 weeks after the application deadline), you will receive a grant or rejection letter from the Prorector of Research and Transfer of Knowledge. Refusals are basically not justified.

Criteria for assessment:

A) General requirements:

  • Membership of the INF
  • Completed doctorate of the guest researcher
  • Complete application documents
  • Guest researcher has not taken part in the fellowship program yet
  • Target group of series of events: doctoral candidates and postdocs

B) Assessment of professional expertise of the guest researcher:

  • Academic CV
  • Interdisciplinary research activities
  • List of publications
  • Other

C) Assessment of scientific project:

  • Added value for the Interdisciplinary Faculty
  • Added value for the institution
  • Other

D) Assessment of the series of events for young researchers:

  • Added value for doctoral candidates and postdocs
  • Involvement of doctoral candidates and postdocs of different faculties / institutions
  • Participation of other researchers of the University of Rostock or other research institutions
  • Other

E) Assessment of the requested funding

F) Final assessment of the application

  • Priority of the application from the viewpoint of the department
WHEN and WHERE can you submit applications?

Applications for funding can only be submitted via the online application form following the announcement. After the submission of your application you will receive a confirmation of receipt.

to the call

WHAT is meant by the conception of a series of events for young scientists?

With the request to invite a guest researcher, the conception of a series of events for early career researchers is expected. The concept is to be developed jointly by the applicant and the guest researcher. The series of events serves the scientific discourse with a superordinate topic. Moreover, the series of events should contain interdisciplinary elements and facilitate an interdisciplinary and cross-faculty exchange.

after successful approval

How are the grants paid out?

It is planned to transfer the allowance (including the travel allowance) as an advance payment, 30 days before the beginning of the guest stay, as a total amount to the fellow's bank account.

The payment of the expense allowance is made without deduction of taxes. According to the German Fiscal Code, the University is obliged to report payments exceeding 1,500.00 EUR per year to the tax offices. This also applies to foreign payees. The responsible tax office will be informed of the payment in accordance with the notification regulation of 07.09.1993, BGBl. I p. 1554 in the version of 23.12.2003. The fellow is responsible for recording and declaring the payment. The respective tax office will then decide on taxation in accordance with the applicable law.

In the event that childcare is required, the Prorectorate for Research and  Transfer of Knowledge will settle the costs incurred directly with the relevant service provider (by invoice).

WHO takes over the communication with the guest scientist?

In the event of approval, the host researcher and the fellow will each receive a letter of approval.

Further responsibility for communication with the fellow lies with the host scientist or the respective department of the Interdisciplinary Faculty at the University of Rostock.

Two months prior to the beginning of the stay, the host researcher or the respective department of the Interdisciplinary Faculty will contact the Proectorate of Research and Transfer of Knowledge to arrange a joint welcome meeting with the fellow.

Furthermore, it is expected that the host researcher or the respective department of the Interdisciplinary Faculty submits complete information on the individual courses to the Prorector of Research and Transfer of Knowledge (mabafuni-rostockde) and the Graduate Academy (gradauni-rostockde) two months before the beginning of the stay.

WHO is responsible for the preparation and organization of the stay?

The stay is primarily prepared and organized jointly by the host researcher and the fellow. The respective coordinators of the assigned department support the researcher in organizing the stay. Furthermore, the Graduate Academy is happy to share its experience with you.

The Advice on the preparation and accompanying guest stays is intended to support the researchers in their preparation and organisation.

WHO supports the guest scientist in the organization of a care for the accompanying child

The leaflet "Advice on the preparation and accompanying guest stays" contains an overview of contact persons when looking for a childcare place in a day care centre.

The central contact for support with family accompaniment is the Family Office:

Family Office

Andreas Tesche
Universitätsplatz 1
18055 Rostock
room 015

phone: +49 (0)381 498-1270
andreas.tescheuni-rostockde

WHO is responsible for the tax settlement of the expense allowance?

The payment of the expense allowance to the guest scientist is made without deduction of taxes. The guest scientist must state the expense allowances as income in his/her personal income tax return. The responsible tax office then decides on the taxation according to the respective law in force.

According to the tax code, the university is obliged to report payments that exceed 1,500 € per year to the tax offices. This also applies to foreign payees.

WHO is responsible for the preparation and organisation of the series of events for young scientists?

The series of events for young scientists is prepared and organised by the applicant and the guest researcher. The Graduate Academy supports the applicant with public relation work.


CONTACT

Pro-Rectorate of Research and Transfer of Knowledge

Universitätsplatz 1
18055 Rostock

Phone: +49 381 498-1022

Interdisciplinary Faculty

Albert-Einstein-Straße 21
18059 Rostock

Phone: +49 381 498 8901