FREQUENTLY ASKED QUESTIONS ...


to the application

WHO can submit an application?

Scientist of the University of Rostock who are members of the Interdisciplinary Faculty and who can operate their own cost center as project leader can make an application.

WHEN and WHERE will the call be published?

The Mare Balticum Fellowship programme is announced annually. The announcement is published by the Interdisciplinary Faculty and will be announced on the websites of the University of Rostock.

to the call

WHO finance the Mare Balticum Fellowship Programme and HOW HIGH is the funding volume?

The funding for the Fellowship Programme will be provided by the Vice Rector for Research and Knowledge Transfer. The funding volume depends on the financial resources made available by the University of Rostock.

HOW MANY plans are funded per year?

It is strived for funding four to six plans per year. The exact number depends on the financial means granted by the University of Rostock.

WHAT is included in the funding?

The Mare Balticum Fellowship programme serves the funding of guest stays (max. 3 months) of national and international researchers. The grant includes:

  • Expense allowance for guest academics: 3000 € per month (incl. accommodation and daily allowance)
  • Family allowance: 300 € per child and month (may vary in individual cases)
  • Travel allowances according to the state-specific travel allowance of the DFG
  • Costs of materials: 300 € per month

In addition, in coordination with the Graduate Academy, an interdisciplinary qualification course can be included in the series of events.  The Graduate Academy bears the costs incurred in this context.

WHO can be invited as guest researcher?

You can invite both national and international guest researchers who already achieved scientific independence (R3-level according to EU Classification).

WHY is an application worthwile for you?

Invite specific guest researchers and use the possibilities that result from the programme:

  • deepening of interdisciplinary collaboration
  • support of young scientists
  • strengthening of own research activities
  • initiation and preparation of joint project plans
  • expansion and encouragement of national and international academic relations
  • ...
WHAT data and documents are required for the application?

The following data and documents are required for the application:

  • Applicant: Name; First Name; Membership in the INF
  • Guest researcher: Name and origin, scientific career, list of 10 most important publications
  • Visitor stay: duration, time span
  • Event concept for young scientists: project title, abstract, modules
  • Requested funds: Expense allowance, Travel allowance, Family allowance, Cost of materials and funding amount

Please, apply via the online application form.

to the application portal

HOW is the selection procedure organized?

After completing the application via the online application form you will receive a confirmation of receipt. After the application deadline, all applications received will first be reviewed by the Board of the Interdisciplinary Faculty. On the basis of the assessment, the Vice-Rector for Research and Knowledge Transfer receives a recommendation on the eligibility and prioritization of the submitted projects and decides on the funding commitments. After the evaluation and decision-making phase (2 - 4 weeks after the application deadline), you will receive a grant or rejection letter from the Vice-Rector for Research and Knowledge Transfer. Refusals are basically not justified.

WHEN and WHERE can you submit applications?

Applications for funding can only be submitted via the online application form following the announcement. After the submission of your application you will receive a confirmation of receipt.

to the callto the application protal

WHAT is meant by the conception of a series of events for young scientists?

With the request to invite a guest researcher, the conception of a series of events for young scientists is expected. The concept is to be developed jointly by the applicant and the guest researcher and may consist of public lectures, interdisciplinary qualification courses, lecture series, working groups, panel discussions or fireside chats. The Graduate Academy can be involved in the implementation of interdisciplinary qualification courses. The event offers during the stay will be summarized under a superordinated project title ("School of / for ...", "Research Group ...", etc.).

WHO can participate in the event offers?

The format of events should be open to all young scientists of the University of Rostock and the An-Institutes. Depending on the format, a closed event may require prior application.

WHY is the Graduate Academy involved in the programme?

The Graduate Academy is the central service facility and coordination center for young scientists. To support the series of events, the Graduate Academy can be involved in the implementation of an interdisciplinary qualification course. The Graduate Academy bears the costs incurred in this context. The qualification course will be included in the transdisciplinary qualification programme of the Graduate Academy.

after successful approval

How are the grants spent?

The promised grants in accordance with the grant letter are booked to a sub-cost center of the project leader. In the course of the approval, the authority to sign and the form for access to the cost center (QIS_FSV) must be completed. The project leader is responsible for forwarding the grants for the stay.
The expense allowance, the travel allowance and the family allowance are to be transferred to the visiting academic. The grant letter must be attached to the payment order.
Since an annual reporting obligation towards the Ministry of Education exists, an utilization report on the grants spent (numerical proof and factual report) must be submitted to the Vice-rector´s office for Research and Knowledge Transfer once the project has been completed.

WHO takes over the communication with the guest scientist?

The project leader is responsible for communication with the guest scientist.

WHO is responsible for the preparation and organization of the stay?

The stay is prepared and organized jointly by the project leader and the visiting scientist. Information about contact persons as well as potential accommodation possibilities can be found here.

WHO is responsible for the tax settlement of the expense allowance?

The payment of the expense allowance to the guest scientist is made without deduction of taxes. The guest scientist must state the expense allowances as income in his/her personal income tax return. The responsible tax office then decides on the taxation according to the respective law in force.

According to the tax code, the university is obliged to report payments that exceed 1,500 € per year to the tax offices. This also applies to foreign payees.

after project completion

WHAT evidences are to be presented after the project has been completed?

There is an annual reporting obligation to the Ministry of Education. After completion of the project, a utilization report on the funds spent (numerical evidence and factual report) must be submitted to the Vice-Rector of Research and Knowledge Transfer.


CONTACT

Vice-Rector of Research and Knowledge Transfer

Prof. Dr. Udo Kragl
Universitätsplatz 1
18055 Rostock

Phone: +49 381 498-1002

Interdisciplinary Faculty (INF)


Prof. Dr. Rüdiger Köhling
Albert-Einstein-Straße 21
18059 Rostock

Phone: +49 381 498 8900

Graduate Academy


Corina Reinheckel
Universitätsplatz 1
18055 Rostock

Phone: +49 381 498 1022