Notes and FAQ on your application for a job offer

Which application documents should I include with my application?

Your application must always include the following

  • a cover letter,
  • a curriculum vitae (without gaps, also including periods of unemployment, including monthly information on the respective stages),
  • school, training and/or study certificates or provisional certificates (e.g. from the examination office) or a current overview of grades
  • If applicable, further certificates and attestations relevant to the job advertisement (e.g. courses, internships)

Sending a photograph and a residence permit is optional.

It is important that you include documents that enable us to assess whether and to what extent you fulfill the tasks and recruitment criteria stated in the job advertisement.

Unsolicited applications

At the University of Rostock, all vacant positions are advertised. Since we develop an individual requirements profile for each position and compare it with the applications received, it is not possible to consider general unsolicited applications.

We therefore ask for your understanding that we do not accept unsolicited applications.

Who will answer my questions about a job advertisement?

The text of the advertisement contains the contact details of the person in charge of the organizational unit submitting the advertisement and of the personnel officer responsible. The contact of the organizational unit can be, for example, the head of an institute or chair, of a central institution or of a department of the central university administration. For technical questions, please contact them directly. For questions regarding the formal or organizational procedure of the application process, please contact the personnel administrator.

I have a disability, what should I consider?

The integration of people with disabilities into employment and training is a particular concern of ours. If you indicate that you belong to the group of severely disabled persons or persons with equal status, we will include your application in the selection process in accordance with the legal regulations and with the involvement of the representative for severely disabled persons at the University of Rostock.

If you have any questions, please do not hesitate to contact the representative of severely disabled persons, Ms. Jutta Türr, by phone +49 381 - 498 5740 or by e-mail sbvuni-rostockde.

Further information can be found on the website of the Representative for Severely Disabled Employees: https://www.uni-rostock.de/universitaet/vertretungen-und-beauftragte/schwerbehindertenvertretungen/

I have a question for the Equal Opportunity Officer. Who can I contact?

If you have a question for our Equal Opportunity Officer, please contact Ms. Annette Meier at +49 381 - 498 5743.

Further information can be found on the Equal Opportunity Officer's website: https://www.uni-rostock.de/universitaet/vertretungen-und-beauftragte/gleichstellungsbeauftragte/

What is the usual procedure for a selection process?

All applicants receive an electronic confirmation of receipt for their documents. In this way, you can be sure that your application has reached us. If you have not received an acknowledgement of receipt for your application, please check your spam folder first. If necessary, please contact the personnel officer responsible.

The organizational unit posting the job will then select the candidates it would like to meet in person on the basis of their professional suitability. As a rule, candidates are invited to a first personal interview within the first four weeks after the end of the advertisement period; further interviews are possible. The invitation is usually sent by e-mail and is made by the organizational unit or the Human Resources Department. Maps of the university buildings can be found on the websites of the departments. Alternatively, you are welcome to ask the respective secretariats for information on the location of the interview.

As soon as a decision has been made in favor of an applicant, the Equal Opportunity Officer and, if applicable, the Representative Council for Severely Disabled Persons and the Staff Council will be involved and asked to vote on the selection. Once the vote has been received, the application process can be completed.

Rejections can only be sent after the end of the procedure, so it usually takes several weeks before we can send you a result on your application. As a rule, we do not send interim notifications due to the large number of applications. We will usually inform you about the result of the interview by telephone shortly after the interview. After the employee representatives have been involved, you will then receive a binding acceptance in the form of an e-mail with all the important information you need to sign the contract (see "I have received an acceptance, what do I need to do next?").

Is it useful to keep me informed about the status of the current process by e-mail or telefone?

Within an ongoing application process, we can tell you whether the process is still ongoing or whether selection interviews are already taking place, and if so, when a decision can be expected. We will send you an acceptance or rejection letter once the process has been completed.

Will the costs for travel to an interview be covered?

The University of Rostock does not cover travel expenses or other expenses that may arise in connection with an application. This is a nationwide regulation in the public service.

I have received an assignment, what do I have to do next?

We are looking forward to welcoming you soon as a new employee at the University of Rostock. For your future personnel file or to instruct your salary, we need a variety of documents and forms. Please prepare them after receiving your acceptance so that they are available in time for the signing of your contract.

You will find the necessary forms and instructions under the following link: www.uni-rostock.de/en/university/organization/university-administration/angebote-fuer-bewerber/personnel-documents-for-future-employees/

To arrange an appointment to sign the contract, please call us; alternatively, you will be notified of an appointment by the personnel officer responsible. We would like to point out that, for organizational reasons, appointments for signing contracts can sometimes be made at very short notice or only shortly before the start of the contract.

Please discuss the start and location of your first day of work in advance with your future supervisor.

I have received an appointment to sign my contract. Where can I find the Human Resources and Personnel Development Department?

The Department of Human Resources and Personnel Development is located in the building of the Central University Administration of the University of Rostock at Schwaansche Straße 2, 18055 Rostock. Go through the entrance gate between the Institute of Physics and the Heinrich Schliemann Institute of Classical Studies and keep left. The entrance to the building is through the door in the glass facade of the white building (see location sketch).

Site map Department Human Resources and Human Resource Development