WAYS TO THE DOCTORATE

WAYS TO THE DOCTORATE

The next academic ceremonial event for the presentation of doctoral and habilitation certificates will take place on 10 January 2020 at 2:00 pm in the University Church Rostock.

In the following you find an overview of the ways getting a doctorate degree at the University of Rostock. The binding regulations for a doctoral project are laid down in the doctoral regulations of the faculties. Please inform yourself on the websites of your faculty. For procedural questions, please contact the Spokespersons for doctorates of the respective faculty.

FORMS OF DOCTORATE

Individual Doctorate

The individual doctorate - the traditional form of doctorate in Germany - is possible at all faculties of the University of Rostock. The doctoral areas are usually specified in the doctoral degree regulations of the faculties.

Structures Doctoral Programs

These are programs that promote early career researchers. The focus is on the qualification of doctoral researchers:

1. Graduate Schools of the Deutschen Forschungsgemeinschaft:

Associated doctoral positions and doctoral scholarships are published at Jobs & Career.

2. Further programs at the University of Rostock, that are funded by other sponsors (BMBF, DAAD, EU etc.):

Associated doctoral positions and doctoral scholarships are published at Stellenausschreibungen der Universität Rostock.

3. Doctoral programs of the University of Rostock:

Securing the funding of a doctorate within the framework of a doctoral program is the responsibility of the doctoral student and requires intensive research and coordination between the doctoral student and the supervisor.

Doctorate in cooperation with partner institutions

Doctorates in cooperation with partner institutions or cooperative doctorates describe cases in which other institutions besides the University of Rostock are involved. This includes dissertations with

  • other universities,
  • non-university research institutions,
  • companies,
  • colleges,
  • with international partner institutions (also in the form of Cotutelle de thèse) or
  • other forms of external, possibly extra-occupational doctorates with external cooperation partners.

The right to aware doctorates lies with the faculties of the University of Rostock. The rules for cooperative doctoral procedures at the University of Rostock are laid down in the doctoral degree regulations and possibly in conjunction with a cooperation agreement at the beginning of a doctorate. The doctorate is scientifically supervised by a professor of the university and by a representative in the non-university institution. Prerequisite for the implementation of a doctoral project is a acknowledgement of the docoral supervisor at the beginning of the doctorate.

Binational supervised doctorates / Cotutelle de thèse

At the University of Rostock it is possible to obtain the doctorate as part of a Cotutelle de thèse-procedure. In the case of a Cotutelle de thèse procedure, the doctorate is supervised and evaluated collectively by two universities from two countries. Cotutelle, however, does not mean that two doctoral degrees are awarded, but refers to the dual care (co-tutelle = co-tutor). For each Cotutelle de thèse procedure, the conclusion of a cooperation agreement between the University of Rostock, the partner university and the doctoral researcher is required to conduct a joint doctoral procedure; In addition, such a binational doctoral procedure must be expressly provided for in the doctoral degree regulations of the respective faculty. The doctoral degree is subject to the doctoral degree regulations of the respective faculty, at which the doctoral degree is professionally based. The initiation of a Cotutelle de thèse procedure is the responsibility of the respective faculty. The legal department of the University of Rostock will provide a sample contract template upon request. In some cases, individual templates are provided at individual faculties (including the Faculty of Humanities, Faculty of Economics and Social Sciences).


WAYS TO QUALIFY / STATUS GROUPS

Scientific staff

Doctoral candidates are hired as scientific staff at the University of Rostock. Financing is provided through budget or third-party funds. The doctoral candidate is a member of the University of Rostock for the existence of an employment relationship. With regard to a parallel enrollment as a doctoral candidate, the regulation of the respective doctoral degree regulations must be observed.

Scholarship holder

The doctorate can be funded by granting a scholarship through a third party. In the case of a scholarship, the affiliation of the scholarship holder to the University of Rostock is achieved by enrolling as a doctoral candidate. The enrollment as a doctoral candidate is also recommended for scholarship holders against a different background: By obtaining the status of a doctoral candidate, the doctoral student is covered by accident insurance via the University of Rostock. The guidebook "Social Insurance for Doctoral Students" is available through the Union of Education and Science (GEW).

Matriculated doctoral candidates

With regard to enrollment as a doctoral candidate, the regulation of the respective doctoral degree regulations must be observed.

Regardless of the regulations within the doctoral degree regulations, all doctoral candidates can enroll voluntarily as a doctoral candidate. By obtaining this status, the doctoral candidate is a member of the University of Rostock. Registered doctoral candidates belong to the group of academic staff members.

Particularities:

  • Doctoral candidates enrolling as doctoral students in a doctoral program of the University of Rostock belong to the group of students.
  • In the University Medicine, an applicant may be provisionally admitted to the doctoral program if the final stage of the medical examination is not yet available, the conditions for admission are otherwise fulfilled. These candidates will remain enrolled as students during this phase.
Non-matriculated doctoral candidates

With regard to enrollment as a doctoral candidate, the regulation of the respective doctoral degree regulations must be noted.

If an enrollment is not intended, the "Registration of non-matriculated doctoral candidates" form must be completed for data collection in accordance with the requirements of the Higher Education Statistics Act and sent to the student secretary with "Proof of Supervision".


THE PROCEDURE - STEP BY STEP TO THE DOCTORATE

Determine framework conditions ...

Be good informed - read the doctoral degree regulations and check the admission requirements

At the beginning of the doctoral project, it makes sense to read the doctoral degree regulations of the responsible faculty. Among other things, the admission requirements are set in the doctoral degree regulations.

Looking for a PhD Topic / Supervisor

The doctoral theme is usually closely related to the subject orientation of the study. Based on one's own interests, it is important to find a question that, according to one's own assessment, could not yet be adequately answered in research and that arouses the interest of a professor in the supervision of a corresponding dissertation.

The dissertation topic as well as the supervision are technically closely related. Prerequisite for the implementation of a PhD project is a caring commitment. Without supervisor - no doctorate! As a supervisor, professors, junior professors, habilitated scientists, who are members of the University of Rostock, can act as supervisors. In individual cases, the Faculty Council may, upon application, accept post-doctoral scholars as supervisors who are particularly identifiable through their publications and independently conducted research projects.

Information on the research topics of the individual faculties / professorships can be found on their websites or the central websites of the individual faculties. In addition, doctoral programs and completed doctoral theses can also be searched via the research database of the University of Rostock.

It is useful to get in contact with the scientist early on, even before the university degree has been completed, because in a next step, independent of the topic selection and the caring commitment, fundamental questions and financing options must be agreed in a personal interview. In principle, there is no financial support or employment at the University of Rostock when taking on care. Depending on the type of funding (academic staff, scholarship), applications from third-party funding agencies and foundations are often required, the preparation and processing of which can take several months. This circumstance should be considered in personal scheduling.

At the same time, there is the possibility of applying for a job at the University of Rostock to a so-called qualification position, e.g. to promote doctoral positions in Research Training Groups and Research Projects. The dissertation topic and the supervisor are already confirmed in this case.

Financing - Weighing the possibilities

In the case of advertised vacant doctoral positions in research projects, graduate programs or similar, the financing is already cleared and runs usually via a position for qualification for scientific staff.

If an individual doctorate is initiated, the funding question is often still open and requires intensive research and coordination between the doctoral researcher and the supervisor. A number of databases is available on the internet to help with search of funding options (for example, www.stipendienlotse.de). More information and advice can be found on the web pages of the Graduate Academy.

Supervision commitment, Supervision agreement - set the modalities

Supervisors of the University of Rostock are obliged to indicate the supervision of a doctoral project at the beginning of the supervision. For this purpose, the form "Confirmation of Supervision of doctoral students" must be completed. One copy is to be sent to the student secretariat via the faculty, the doctoral candidate will receive a second copy.

Insofar as doctoral candidates enrolled as doctoral candidate at the University of Rostock at the beginning of their supervision, the data to be collected for the Higher Education Statistics Act will be collected by the student secretariat upon matriculation.

If no enrollment is required, the form "Entry external doctoral candidates" for data collection in accordance with the requirements of the Higher Education Statistics Act must also be completed and sent to the student secretariat with the supervision confirmation.

A recommendable supervision agreement goes beyond the supervision commitment, which is to be presented for the enrollment as a doctoral candidate in or registration as a doctoral candidate, and regulates the relationship between the doctoral candidate and the supervisor for the duration of the doctoral project. Deutsche Forschungsgemeinschaft (DFG) has prepared recommendations for the creation of supervision arrangements. The Graduate Academy of the University of Rostock provides an example for a supervision agreement based on the DFG recommendations as part of a membership application. Some of the individual faculties have their own templates (Agrar- und Umweltwissenschaftliche Fakultät, Philosophische Fakultät).

Enrollment - Gaining status as doctoral candidate

Regarding the enrollment as doctoral candidate, the respective regulations of the doctoral degree regulations must be observed.

After you have a doctoral thesis topic and a supervisor at the University of Rostock, you can enroll at the Student Secretariat at any time - regardless of the doctoral phase and the doctoral program - as a doctoral candidate.

With the status of a doctoral student you will gain some advantages for you, such as the use of the semester ticket for local transport within Rostock, the Kulturticket, the representation of your interests as a doctoral student in the group of academic employees or the representation in the Boards of the Universität Rostock. You have the possibility to apply for the membership of the Graduate Academy, to receive specific information by e-mail on topics and events relevant for the doctorate or to grant discounts for students.

Of particular importance, however, is the enrollment for scholarship holders. By obtaining the status of a doctoral candidate, the doctoral candidate is covered by accident insurance via the University of Rostock. The guidebook "Social insurance für Doctorates" is available through the Union of Education and Science (GEW).

Information of the Student Secretariat             Information of the Student Secretariat for international doctoral candidates

Admission to the doctorate - examination of the requirements

As a rule, doctoral candidates must apply to the relevant faculty for admission to the doctorate! The requirements and the procedure are laid down in the Promotionsordnungen (doctoral regulations) of the faculties. The application for admission is independent of the supervision commitment, the enrollment as a doctoral candidate or the conclusion of a supervision agreement.

Requirement for the completion of a doctorate is the existence of a university degree (Diploma, Master, Master or equivalent degree). In individual cases (non-specialist, foreign degrees, university of applied sciences degrees) special regulations must be observed. The existence of language skills may also be required for the doctorate, depending on the desired academic degree. The fulfillment of the doctoral requirements is formally examined by the application for admission to the doctorate. Under certain circumstances, admission to a doctorate may be subject to compliance with conditions. With the acceptance of the application, the faculty agrees to the doctoral project.

The application for admission to the doctorate can be submitted at any time during the doctoral phase. In order to receive the commitment for the implementation of the doctoral project also from the faculty, an early application is useful. In particular, doctoral candidates who have completed their studies at a university outside of Germany are advised to apply for the formal examination of the admission requirements for doctoral candidates at an early stage.

Graduate Academy - Become a member & use offers

The Graduate Academy is the central service facility and coordination center for early-career researchers and supports doctoral candidates and PostDocs in the context of their qualification primarily with a trans-professional qualification program and offers their members a wide variety of opportunities for professional and interdisciplinary networking.

Another aim of the funding opportunities is to support scientific exchange as well as the presentation of research results on national and international scientific conferences.

Doctoral candidates and PostDocs of the University of Rostock can apply for the Graduate Academy's membership.

Welcome Center for international doctoral candidates

At the Welcome Center / Global-Café international doctoral candidates and visiting scholars will find information on various issues such as working permits, immigration law and language courses. Support is provided for filling in forms and looking for accommodation.

 

Work on your doctorate ...

Application for the opening of a doctoral procedure & submission of doctorate

The application for the opening of a doctoral procedure (Antrag auf Eröffnung eines Promotionsverfahrens) must be submitted with the submission of the doctorate. Please open the application with Adobe Acrobat.

Note: If you receive the error message 'Please wait ...' when opening the application, please use the button on the top right 'View with another application'. Choose 'Open with Adobe Acrobat (default)'.

Publication & Submission of mandatory copies

According to the mandatory copy order (Pflichtexemplarordnung der Universität Rostock) of the University of Rostock (Official Announcement No. 2/2008), doctoral theses must be made accessible to the scientific public and depositaries must be submitted to the University Library.

The options for publication and submission are described in detail here. Please open the online submission form for the chosen option and follow the procedure given there.

In exceptional cases, e.g. when patent applications are pending, exemptions are possible. This requires the approval of the faculty awarding the academic degree of doctorate.

Authentication of the doctoral degree certificate for use abroad / Issuing of an apostille

In order to be applicable abroad, as a rule, a prior legalization of the doctoral degree certificate by a diplomatic or consular mission of the corresponding state is necessary. The Ministry of the Interior and Europe M-V (Ministerium für Inneres und Europa) is in charge of the authentication of public certificates from Mecklenburg-Vorpommern that are meant to be used abroad and of issuing the "Hague Apostille". The authentication of certificates by the Ministry of the Interior and Europe M-V is a fee-based service (information on the costs can be found in the Dienstleistungsportal M-V).

Before the authentication or issuing of an apostille by the Ministry of the Interior and Europe M-V, the doctoral degree certificate must have received a prior authentication by the Ministry of Education, Science and Culture (Ministerium für Bildung, Wissenschaft und Kultur). This service is free of charge.

Please note: In some cases, depending on the state, the Federal Administration Office in Cologne (Bundesverwaltungsamt in Köln), respectively the Federal Office for Justice (Bundesamt für Justiz) in Bonn is in charge of the final authentication. A current list of the states concerned can be found in the Dienstleistungsportal M-V (as of 25 September 2019: Afghanistan, Bangladesh, China, Iraq, Jordan, Cambodia, Qatar, Lebanon (only certificates from university / higher education institutions), Mali, Mauretania, Myanmar, Rwanda, Saudi Arabia, Somalia, Sudan, Syria, Togo).

 

1. Contact details for prior authentication:

Ministerium für Bildung, Wissenschaft und Kultur Mecklenburg-Vorpommern
Referat 300
Werderstraße 124
19048 Schwerin

Rena Meincke
E-Mail: R.Meinckebm.mv-regierungde
Tel.: 0385 588-7305
WWW: https://www.regierung-mv.de/Landesregierung/bm/Ministerium/Organigramm/Natorp,-Dr.-Hans%E2%80%93J%C3%B6rg

 

2. Contact details for final authentication:

Ministerium für Inneres und Europa Mecklenburg-Vorpommern
Allgemeines Ordnungsrecht, Hoheitsrecht, Glücksspielwesen, Staatsangehörigkeitsrecht
Alexandrinenstraße 1
19055 Schwerin

Jeannette Klinder
Telefon: 0385 - 588 2215
E-Mail: beglaubigungim.mv-regierungde

Further contact persons can be found in the Dienstleistungsportal M-V.


CENTRAL CONTACT PERSONS

Spokespersons for doctorates of the faculties
Agrar- und Umweltwissenschaftliche Fakultät

Prof. Dr. Ralf Uptmoor - Dr. agr.
Tel.:+49 (0) 381 498-3060
ralf.uptmoor(at)uni-rostock.de

Prof. Dr. Henning Bombeck - Dr.-Ing.
Tel.: +49 (0) 381 498-3280
henning.bombeck(at)uni-rostock.de

Fakultät für Informatik und Elektrotechnik

Prof. Dr. Hans-Günter Eckel - ET
Tel.: +49 (0) 381 498-7110
hans-guenter.eckel(at)uni-rostock.de

Prof. Dr. Thomas Kirste - IN
Tel.: +49 (0) 381 498-7450
thomas.kirsteuni-rostockde

Juristische Fakultät

Dekan
Prof. Dr. Markus Rehberg
Tel.: +49 (0) 381 498-8000
dekan.juf(at)uni-rostock.de

Mathematisch- Naturwissenschaftliche Fakultät

Prof. Dr. Renate Horn - Institut für Biowissenschaften
Tel.: +49 (0) 381 498-6170
renate.horn(at)uni-rostock.de

Prof. Dr. Ralf Zimmermann - Institut für Chemie
Tel.: +49 (0) 381 498-6460
ralf.zimmermann(at)uni-rostock.de

Prof. Dr. Alexander Meister - Institut für Mathematik
Tel.: +49 (0) 381 498-6910
alexander.meister(at)uni-rostock.de

Prof. Dr. Ronald Redmer - Institut für Physik
Tel.: +49 (0) 381 498-6930
ronald.redmer(at)uni-rostock.de

Philosophische Fakultät

Prof. Dr. Eva Stumpf
Tel.: +49 (0) 381 498-2673
eva.stumpf(at)uni-rostock.de

Theologische Fakultät

Dekanin
Prof. Dr. Judith Gärtner
Tel.: +49 (0) 498-8401
dekan.thf(at)uni-rostock.de

Universitätsmedizin Rostock

Prof. Dr. Oliver Hakenberg
Tel.: +49 (0) 381 494-7800
oliver.hakenberg(at)uni-rostock.de

Wirtschafts- und Sozialwissenschaftliche Fakultät

Prof. Dr. Gabriele Doblhammer-Reiter
Tel.: +49 (0) 381 498-4393
promotionen.wsf(at)uni-rostock.de

Central doctorate office

Referat Akademische Selbstverwaltung (D 1.2)

Gundula Rogge
responsible staff member

Universitätsplatz 1 | Room 227
18055 Rostock
Tel.:  +49 (0) 381 498-1206
Fax.: +49 (0) 381 498118-1206
promotion.habilitationuni-rostockde

Office hours: Di., Mi., Fr. 8.00-12.00 a.m. and on appointment


LEGAL BASES AND OTHER DOCUMENTS

Registration of doctoral candidates - Note for Supervisors

The academic researchers of the University of Rostock are obliged to document the supervision of a doctoral project at the beginning of the supervision relationship with the form "Confirmation of supervision of doctoral candidates". As soon as doctoral candidates enrolled at the University of Rostock at the beginning of their supervision, the data to be collected for the Higher Education Statistics Act will be collected by the students´ office upon enrolment.

If enrolment is not wanted, the "Registration of non-enrolled doctoral candidates" form must be completed for data collection in accordance with the requirements of the Higher Education Statistics Act and sent to the students´ office with "Proof of Supervision".

Further Documents und Notes of the faculties on the implementation of a doctorate
Fakultät für Maschinenbau und Schifftechnik (MSF)
Wirtschafts- und Sozialwissenschaftlichen Fakultät (WSF)

CONTACT

Silke Oppermann
Head of division

Universitätsplatz 1 | Room 225
18055 Rostock
Tel.:  +49 (0) 381 498-1204
Fax.: +49 (0) 381 498118-1204
silke.oppermann(at)uni-rostock(dot)de

 

 

Gundula Rogge
Responsible staff member

Universitätsplatz 1 | Room 227
18055 Rostock
Tel.:  +49 (0) 381 498-1206
Fax.: +49 (0) 381 498118-1206
promotion.habilitation@uni-rostock.de

Office hours: Di., Mi., Fr. 8.00-12.00 a.m. and on appointment

Corina Reinheckel
Head of the Graduate Academy

Universitätsplatz 1 | Room 127
18055 Rostock
Tel.:  +49 (0) 381 498-1022
Fax.: +49 (0) 381 498118-1022
corina.reinheckel(at)uni-rostock(dot)de